Selected work

Examples of lightweight tools and workflow improvements.

Discuss your workflow Typical use cases
Illustration for the travel operations case study Travel operations Illustration for the EdTech operations case study EdTech operations Illustration for the customer support operations case study Customer support operations

Client testimonial

Portrait of Julian Douste
Julian Douste General Manager

Stan and Shifuto have helped us automate our travel documents and a number of financial and administrative processes. From the beginning, the collaboration with Stan was smooth and enjoyable. His in-person, hands-on approach and communication style make him easy to work with.

What makes the collaboration particularly effective is that he understands requirements quickly, identifies practical solutions, and moves projects forward without long discussions about software stacks or heavy onboarding. He is also able to translate between technical and business language, which keeps communication simple and efficient for our teams.

Stan combines strong technical ability with a clear talent for designing simple tools that solve real operational problems.

Typical use cases

Document and output workflows

Generate invoices, reports, PDFs, emails, certificates, and other repeatable outputs from structured templates and source data.

Data cleanup, validation, and transformation

Standardize inconsistent inputs, remove duplicates, correct errors, apply business rules, and prepare data for reporting or downstream systems.

Data intake and information extraction

Capture data from forms, spreadsheets, emails, PDFs, and other non-standard inputs, including classification or field extraction where needed.

Workflow and approval automation

Route tasks, trigger follow-ups, manage handoffs, approvals, reminders, and status updates across teams.

System integration and reliable data movement

Connect spreadsheets, Google Workspace, CRM/ERP, databases, and internal tools through scheduled or on-demand syncs.

Internal tools for operations teams

Build simple dashboards, guided tools, Excel-based apps, or lightweight interfaces that let non-technical staff run complex processes safely.

Checks, reconciliation, and operational controls

Compare sources, flag mismatches, enforce validation rules, create audit trails, and reduce manual mistakes in recurring processes.

AI-assisted support workflows

Triage inboxes, categorize requests, extract structured information, draft standard responses, or support staff review where judgment is still needed.

All case studies

Illustration for the travel operations case study
Travel operations Real case study

Excel → PDF automation for a Tokyo travel agency

Two internal Windows tools for a 5-person logistics team: generate guide invoices and client itineraries from SharePoint-synced Excel data, with fast regeneration when plans change.

  • ~140 PDFs/month in a busy-month example
  • ~5-15 hours/month → ~10 minutes/month
 Illustration for the EdTech operations case study
EdTech operations Real case study

Automated certificates + instant reporting for an EdTech startup

One-click certificate generation + delivery, plus an Apps Script workflow that sends personalized reports minutes after form submissions.

  • ~1,500 personalized certificates generated and emailed
  • Reports run automatically when a form is submitted
 Illustration for the customer support operations case study
Customer support operations Theoretical case study

Faster ticket handling for a managed IT provider

AI-assisted ticket sorting, knowledge lookup, and reply drafts inside the existing helpdesk, keeping humans in control while reducing routing mistakes and speeding up first replies.

  • First reply time: ~3 hours → ~50 minutes
  • Sorting/forwarding: ~2h 15m/day → ~35m/day

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Describe the workflow that keeps coming back.

Tell us about your tools, the steps that create friction, and what tends to go wrong. We will identify where automation can help.

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